Admin Officer/Researcher
Non Slonec Job @Non Slonec posted 9 hours ago in Non Slonec Shortlist Email JobJob Detail
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Job ID 4518
Job Description
Job Summary:
The Admin Officer/Researcher is a dual role responsible for ensuring the efficient operation of administrative functions while supporting research activities within the organisation. This position requires a proactive individual with strong organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The Admin Officer/Researcher will handle procurement responsibilities, with 60% allocated to Procure Right and 40% to TBF, ensuring timely and cost-effective acquisition of goods and services.
Key Responsibilities
Administrative Duties:
- Provide general administrative support including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Maintain accurate records and files, both electronic and paper-based.
- Handle correspondence, prepare reports, and create presentations as needed.
- Ensure office supplies are adequately stocked and manage inventory.
- Assist in organising company events, meetings, and workshops.
Research Support:
- Conduct research on tentures, Government and NGOs projects.
- Assist in the preparation of research proposals, reports, and presentations.
- Coordinate and communicate with research team members to ensure project timelines are me.
- Maintain research databases and ensure data integrity and confidentiality.
Procurement Responsibilities:
- Manage procurement processes with a focus on ensuring 60% of activities are directed towards Procure Right and 40% towards TBF.
- Source and negotiate with suppliers to obtain the best terms and ensure timely delivery of goods and services.
- Prepare and process purchase orders, ensuring compliance with company policies and procedures.
- Monitor and manage supplier performance and resolve any issues or discrepancies.
- Maintain accurate procurement records and prepare regular reports on procurement activities.
Stakeholder Engagement:
- Build and maintain relationships with key stakeholders including clients, suppliers, and partners.
- Coordinate and attend meetings with stakeholders to discuss project progress, address concerns, and gather feedback.
- Develop communication plans to keep stakeholders informed and engaged throughout project life cycles.
- Handle inquiries and resolve issues raised by stakeholders in a timely and professional manner.
Marketing Responsibilities:
- Develop and implement marketing strategies to enhance the company’s brand and drive engagement.
- Create and manage content for various marketing channels including social media, email campaigns, and the company website.
- Analyse marketing data to evaluate the effectiveness of campaigns and adjust strategies as needed.
- Collaborate with the design team to create promotional materials and ensure brand consistency.
Qualifications:
- Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
- Minimum of 2 years of experience in procurement or administrative roles.
- Strong research and analytical skills.
- Excellent organizational and time management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Detail-oriented with a high level of accuracy.
Preferred Qualifications:
- Experience in a non-profit organization or foundation.
- Knowledge of procurement software and tools.
- Understanding of grant writing and fundraising processes.
Working Conditions:
- This position may require occasional travel between the two organizations.
- Standard office environment with occasional remote work opportunities.